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Prefer to talk? Call us: +48 730 207 272
Or email us directly: manager@kitchen-event.pl
Prefer to talk? Call us: +48 730 207 272
Or email us directly: manager@kitchen-event.pl
MICE, Incentive Travel & International Conferences Organization
As a specialized agency, we combine professional business tourism with event creation. For 14 years, we have been organizing team integration trips, strategic offsites, incentive travel, and international conferences in over 30 countries. We take 100% of the operational burden off HR (from flight tickets to hotels), creating a space that truly strengthens relationships in hybrid teams.
MICE Agency in Kraków and Warsaw
MICE Agency in Kraków and Warsaw
- 14years of experience
- 30+destinations available
- 2000+completed projects
Why organizing MICE trips is an investment in ROI, not a cost?
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Money vs. Emotions (Retention)
Cash bonuses vanish quickly. Professional employee integration trips are a powerful "emotional currency." In the talent war, a unique experience builds loyalty more effectively than a bonus. These are offsite events that bind the team to the company for years. -
Logistical Nightmare (Operations)
Organizing corporate trips in-house for 50-200 people is a risk. Cancelled flights, booking errors, lost luggage – it’s chaos for HR. We take 100% responsibility for company trips, ensuring safety and peace of mind. -
Global Silos (Communication)
Distributed teams (Remote Teams) lose contact. Zoom doesn't build trust. Shared company meetings in one location are the only way to fast-track onboarding and break down barriers. Effective corporate integrations turn a collection of avatars into a cohesive team.
The goal determines the format
Every corporate trip has different DNA. Before choosing a destination, let's define the priority: motivation or content?
Trip Character: Motivational Events or Training Retreats?
- Incentive & Prestige (Reward)The ideal solution when the goal is motivational trips, rewarding results, or building client relationships. The priority is the "WOW effect," luxury standards, and no rigid agenda. An investment in employer branding through exclusive corporate events.
- Knowledge & Strategy (Content)The choice for companies planning training retreats or strategic offsites. The key here is logistics: conference rooms and a schedule that combines Deep Work with evening employee integration.
- SummaryChoose Incentive if you want to thank the team and build bonds through shared experiences.
Bet on a Conference or Offsite if you have a specific business goal to achieve, and the trip is a tool for focus.
Types of International Trips & MICE. Select the format for your business goal
Location is just the backdrop. The key to ROI is a format tailored to your company's current challenges. Below you will find proven scenarios – from exclusive incentive travel and conferences to complex logistics for distributed teams.
Incentive Travel & Corporate Motivational Trips
The most effective tool for building loyalty within sales teams and with key partners. These are offsite events you can't buy at a travel agency—based on unique experiences, luxury, and emotions.
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Reward Trips (Incentive Travel)For whom: top sales representatives, contest winners, top performers.
Classic premium motivational tourism. A program free of training, focused 100% on reward and prestige. 5-star hotels, private transfers, and "Exclusive Access" experiences (e.g., dinner in the desert under the stars). Pure motivation to beat sales records. - Trips for B2B Partners & ClientsFor whom: key clients, distributors, partner networks.
Prestigious business trips focused on building lasting connections (Relationship Building). High service standards, dedicated concierge, and networking in a relaxed atmosphere—on a yacht, at a vineyard, or on a golf course. We build your brand's image as a strong and generous partner. - VIP Trips & Board Meetings (Executive)For whom: The Board, investors, C-level executives.
Discretion, strategy, and the highest standard of service. We organize intimate corporate meetings in rented villas or on private islands. We ensure full confidentiality and conditions for discussing the company's future away from office noise. - Adventure Expeditions & Active IntegrationFor whom: adrenaline-loving teams, startups, creative departments.
Offsite events for those bored of lying by the pool. 4x4 jeep tours in Georgia, mountain trekking, regattas in the Mediterranean. Building strong bonds (Team Bonding) through overcoming challenges together and sharing an adventure.
International Conferences, Trade Fairs & Business Missions
Supporting core business objectives. Precision, reliability, and scale are what count here. We combine large-group logistics (flights, hotels) with professional stage technology, relieving organizers of operational risks.
- International Conferences & CongressesFor whom: large groups (100-500+ people), medical, IT, and finance sectors.
Comprehensive conference organization on a grand scale. We provide congress hotels, professional AV tech (lighting, sound, LED), simultaneous interpretation, and venue branding. We guarantee smooth attendee flow and flawless execution of the agenda. - Trade Fairs & Economic MissionsFor whom: export departments, business development, delegations.
Logistical support for trade fair trips (e.g., EXPO in Dubai, USA, China). Booking hotels near exhibition halls, dedicated transport, and organizing on-site B2B meetings. We handle the entire travel logistics so your team can focus on business. - Annual Meetings & Kick-off EventsFor whom: marketing departments, sales networks, company-wide.
Energetic year opening or product launch. Combining strategy presentation with a spectacular evening show (Gala Dinner). Choosing an exotic location adds prestige to the event and motivates the team for the upcoming quarters. - Study Visits (Reference Visits)For whom: top management, production, and R&D.
Benchmarking trips to foreign factories, partner headquarters, or innovative companies. We combine complex business travel logistics with a substantive program of knowledge exchange and "behind-the-scenes" experience.
Strategic Offsites, Workation & Hub Logistics
Solutions for hybrid and remote-first companies. We create conditions for face-to-face (F2F) meetings and deep work in inspiring environments. Goal: Integration, Deep Work, and Corporate Culture.
- Global Team Meetups (Flight Hubs)For whom: IT companies, remote-first teams.
A logistical masterpiece for global businesses. We gather employees from the US, Asia, and Europe in a single location (Flight Hub). We coordinate flight connections and documentation, turning Slack avatars into a cohesive, integrated team. - Strategic Offsite & WorkationFor whom: project teams, management, creative departments.
Moving the office to an inspiring location. We ensure high-speed internet, workshop rooms, and hotel coworking zones. The ideal format for a trip combined with work (Deep Work), closing key projects, or strategic planning in silence and comfort. - Company Retreats (All-Hands)For whom: Culture-first companies, scale-ups.
A classic company trip for all employees. A balance between values-based workshops and shared fun. A key element for onboarding new hires and building a sense of belonging ("We are one team"). - Hybrid Events & Remote StudiosFor whom: global corporations with limited travel budgets.
The Board broadcasts from a studio in an attractive location, while the rest of the company participates online. We provide professional streaming, interactivity, and TV-quality transmission, optimizing overall travel costs.
Popular Corporate Travel Destinations. Where Do We Fly?
We select locations based not only on beauty but primarily on logistics (flight duration), budget, and seasonality. We operate in over 30 countries, categorized into zones to facilitate business decisions.
- Southern Europe TripsFor whom: groups of 50-300 people, conferences, safe team integration.
Destinations: Spain, Italy, Portugal, Greece, Cyprus, Malta.
The safest choice for conferences and incentive travel. Short flight (2-4h), Schengen zone (visa-free for EU residents), excellent cuisine, and hotel infrastructure. - Middle East Trips (Premium)For whom: top management, sales incentives, trade fairs.
Destinations: Dubai (UAE), Oman, Qatar, Saudi Arabia, Turkey.
Synonym for prestige in business tourism. Guaranteed weather, modernity, and the highest hotel standards in the world. Ideal destinations for winter and autumn. - The East & Caucasus TripsFor whom: teams seeking authenticity, integration through traditional feasts.
Destinations: Georgia, Armenia, Uzbekistan, Kazakhstan, Azerbaijan.
Integration events based on legendary hospitality, feasting, and authenticity. Excellent value for money and unique cultural experiences. - Asia & Exotic TripsFor whom: small incentive groups (Top Performers), seeking a "total reset."
Destinations: Thailand, Vietnam, Bali, Sri Lanka, Morocco.
For groups looking for a radical change of scenery and adventure trips. Exotic culture, different climate. Requires a longer flight but offers an unparalleled "WOW effect."
Destinations for corporate Tours, Offsites, Incentives & MICE
Explore the regions where we organize corporate trips and MICE events for companies.
Didn't find the destination you are looking for? We operate in 30+ countries worldwide. Contact us — we will design a custom itinerary tailored to your request.
Complex international logistics? It’s our daily routine
For you, it’s a single project. For us, it’s a proven procedure we manage from the first call until the team returns safely.
From Brief to Execution. How we organize International Trips & MICE?
We don’t operate as a standard booking agency. We act as your partner in business tourism. We take over 100% of the processes: from negotiating group rates at hotels and flight logistics to caring for every participant in any country.
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Needs Analysis & Budgeting (Briefing)
We start with the business goal. Is it an incentive trip, a conference, or a strategic offsite? We define the group profile and budget range in the destination currency. This ensures the first proposal is "tailor-made" and feasible. -
Venue Selection & Transparent Pricing
You quickly receive 2-3 complete concepts (global venue finding service) with a preliminary cost estimate. We recommend only vetted regions and hotels, assuming responsibility for their standards and safety. We apply an open book policy for key costs. -
Operations & On-site Logistics
Once the destination is chosen, we handle the "heavy lifting." We organize local transfers, accommodation, and conference rooms. We create a minute-by-minute itinerary and coordinate group arrivals to ensure your documentation is in order. This is full-scale trip logistics. -
Communication & On-site Coordination
We relieve HR of answering hundreds of questions about passports and luggage. We prepare an Info Pack for the team. During the incentive trip, our coordinator (Tour Leader) is with you on-site 24/7 – monitoring the schedule and resolving emergencies.
Take the First Step. Let’s Check Available Dates and Options for Your Team
You don't need a ready-made plan. Just let us know what you need, and we will handle the rest of the process.
You don't need a ready-made plan. Just let us know what you need, and we will handle the rest of the process.
Safety on international trips isn't an accident. It’s a procedure
Process is theory; MICE logistics is practice. See how we handle the operational backbone of your project so you can rest easy.
MICE Service Standards. What does international trip logistics include?
We leave nothing to chance. Every element of an incentive trip—from airport transfers and dietary requirements to currency billing—is covered by our quality procedures.
- Arrival Coordination & Transfers (Travel Logistics)We handle on-site transport comprehensively: from group airport pick-ups to local VIP transfers. We synchronize participant arrivals from different cities (Flight Hubs), ensuring smooth logistics to the hotel.
- Audited Hotels & MICE VenuesWe don’t rely on internet photos. We recommend venues we know from experience or Site Inspections. We evaluate standards, location, and facilities against business tourism requirements. We select properties matching the group's status (from 4* to 5* Luxury).
- Global F&B (Worldwide Catering)No more worrying about dietary restrictions. We collect participant preferences and allergies. We manage diets (including Halal, Kosher) in cooperation with local kitchens, ensuring the safety and quality of every meal during the incentive trip.
- On-site Event Manager 24/7 (Tour Leader)Our coordinator stays with the group throughout the trip. They supervise the schedule, check-in, meal times, and vendor management. They solve problems in the background so that HR and the Board can be guests, not organizers.
- Balanced Schedule (Event Flow)We design the day's rhythm considering time zones (jet lag) and team energy. We combine content sessions with free time. Participants never feel overwhelmed by the intensity of the trip program.
- Operational Safety & Crisis ManagementWe always prepare a contingency plan (Plan B) for flight schedule changes, strikes, or sudden weather shifts. We monitor the situation in the destination country, minimizing the operational risks of the business trip.
- Networking & Business SpaceWe arrange hotel and dining spaces to facilitate the exchange of ideas. We support communication between departments, which is the main goal of strategic offsites.
- Transparent BillingWe respect your accounting department's time. Instead of dozens of foreign invoices, you receive one transparent consolidated invoice for the entire MICE service (in compliance with tax regulations), simplifying project cost settlement.
Do you have complex logistical requirements?
Large group? Special diets? Custom equipment? Let’s talk about it.
Large group? Special diets? Custom equipment? Let’s talk about it.
Logistics are mastered. Time for unique experiences
Efficient organization is just the background for what matters most—your team's experience. See how we design the schedule so the international trip is never boring.
How do we fill the time? MICE Program, Team Building & Attractions
We don’t believe in templates. We build the incentive trip program from proven modules, adjusting intensity to the team's energy (energy management). We combine authentic local experiences with modern team building formats, supporting HR goals.
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Outdoor & Adventure (Adrenaline)
Goal: Building trust and sharing an adventure.
We take the team away from desks and screens. Depending on the country, we organize jeep safaris in the desert, sailing regattas at sea, or mountain trekking. This is the best way to integrate through shared emotions in an exotic setting. -
Local Experience & City Games
Goal: Engaging exploration of culture and location.
Instead of a boring guided tour—interactive Urban Games with tablets. Teams discover Rome, Lisbon, or Dubai by solving puzzles and competing. We combine tourism with gamification. -
Strategic Team Building
Goal: Communication, planning, and problem-solving.
Tasks requiring collective thinking and coordination in a new environment. We often combine them with CSR elements (e.g., supporting local communities), giving the trip deeper meaning and integrating the team around values. -
Conferences & Workshops (Content)
Goal: Strategy and knowledge exchange (Workation).
We create conditions conducive to conceptual work. We provide conference rooms with views, AV technology, and premium coffee breaks. The perfect balance between Deep Work and a change of scenery. -
Gala Dinner & Networking
Goal: Celebrating success and building relationships.
The grand finale of every incentive trip. Instead of a standard dinner—a ceremonial banquet at a vineyard, on a rooftop, or on the beach. We provide set design, music, and a moment for the awards ceremony.
Do You Like This Program?
We can combine selected modules into one cohesive scenario for your company. Find out what will work best for your team.
We can combine selected modules into one cohesive scenario for your company. Find out what will work best for your team.
Fun is not enough. Let's ensure a professional image
The program builds relationships, but event production defines prestige. See the services that turn a trip into a professional event experience.
Added Value. Comprehensive Event Production & Additional Services
Full-service MICE management means you don't have to look for subcontractors for every task. We ensure that every module—from stage technology to branding—aligns with your international trip strategy and company DNA.
- Galas, Corporate Banquets & Themed NightsInstead of a standard dinner—creative evening event organization. We execute ceremonial galas with awards, banquets in prestigious locations, and themed parties (e.g., Casino Night). We provide the script and a professional MC.
- Unique Attractions & Local ExperienceWe avoid tourist clichés. We organize exclusive sightseeing, dinners at local vineyards, and meetings with cultural creators. These event attractions give the trip a unique character and build memories unavailable to mass tourists.
- Stage Tech & Audio-Visual (AV)We provide professional sound and lighting for conferences. We work with trusted vendors to ensure full technical event support: LED screens, stages, multimedia, along with sound and light engineers.
- Photo-Video Production & Trip CoverageWe provide a professional event photographer and videographers (including drones). We create dynamic promo videos (aftermovies) and photo reports, ready for internal communications and Employer Branding.
- Event Branding & Corporate MerchWe build the event's visual identity. We design promotional materials: roll-ups, media walls, menus, and personalized welcome packs (hoodies, backpacks) waiting for participants at the hotel.
- VIP Logistics & Concierge ServicesFor the Board and special guests, we offer VIP Service standards. We coordinate private transfers (limousines), concierge services, airport Fast Track, and room upgrades, ensuring maximum comfort for key individuals.
- Outdoor Events & Chillout ZonesIf the schedule allows, we organize outdoor events in a "slow" format. We book beach clubs exclusively, creating relaxation zones with music and catering. The ideal format for regeneration after an intense conference.
- CSR Events & Responsible BusinessFor ESG-focused companies, we implement CSR projects in the field. We weave ecological elements (e.g., tree planting) or local community support into the program. This builds engagement and integrates the team around shared values (CSR Team Building).
Selected MICE Projects. See how we design international trips & incentive travel
Every project in our portfolio answers a specific business challenge. We execute global meetups for hybrid teams, strategic offsites for leaders, and prestigious reward trips. The following case studies show how we combine complex international logistics, bespoke scenarios, and HR goals into one cohesive project.
Do you like the style of our projects?
We can prepare a proposal of the same quality for your team.
We can prepare a proposal of the same quality for your team.
MICE Concepts & Scenarios. Proven formats for international trips
You don't have to start from scratch. We offer a portfolio of proprietary scenarios that we effectively adapt to the realities of any destination—from Europe to Exotic locations. Each concept—from themed team building to urban games—is a flexible framework. We customize it to the local culture, group size, and HR goals, creating a cohesive experience rather than a random set of attractions.
Can't see the destination you're looking for?
We operate in over 30 countries. Contact us – we will prepare a proposal for any location.
We operate in over 30 countries. Contact us – we will prepare a proposal for any location.
FAQ: MICE & Incentive Travel Organization. Specifics for HR and the Board
Logistics, Budget, Safety
Yes—provided it has a clearly defined business goal.
We don't organize random "sightseeing tours." We treat business tourism as a precision tool for HR and Sales.
A professionally prepared corporate trip generates measurable benefits:
We don't organize random "sightseeing tours." We treat business tourism as a precision tool for HR and Sales.
A professionally prepared corporate trip generates measurable benefits:
- Increased Retention: A unique travel experience is a powerful "emotional currency" that binds key employees to the company stronger than a cash bonus.
- Sales Team Motivation: Incentive travel acts as "fuel" for salespeople. The prospect of an exclusive trip drives results and healthy competition.
- Faster Onboarding & Communication: A shared trip (especially for distributed teams) builds trust in 3 days more effectively than a year on Zoom, unblocking information flow within the company.
- Employer Branding: Photos and stories from an international trip build the image of a modern, people-centric employer.
Time is literally money.
In organizing international trips, the key success factor is the availability of convenient flight connections and hotel rooms. We design every MICE scenario from scratch (tailor-made), so we need 5–7 business days to prepare a reliable, fully costed proposal (program + stay).
Recommended lead times to ensure venue availability and smooth logistics:
The rule is simple: The earlier we start incentive planning, the wider the choice of high-standard hotels and the easier the travel coordination (logistics optimization).
In organizing international trips, the key success factor is the availability of convenient flight connections and hotel rooms. We design every MICE scenario from scratch (tailor-made), so we need 5–7 business days to prepare a reliable, fully costed proposal (program + stay).
Recommended lead times to ensure venue availability and smooth logistics:
- Smaller groups (20-50 people): min. 3-4 months in advance. This allows for a free choice of incentive destination and matching it with flight schedules.
- Large groups (100+ people) & Conferences: min. 5-6 months. At this scale, blocking large numbers of hotel rooms or coordinating arrivals from multiple cities often requires early planning.
- High Season: If you are planning a corporate trip during popular periods (e.g., May, September in Europe, Winter in Dubai), it is worth starting the process even 6 months ahead.
The rule is simple: The earlier we start incentive planning, the wider the choice of high-standard hotels and the easier the travel coordination (logistics optimization).
Transparency and an Open Book policy are our standard.
The budget for every incentive project or conference is a sum of key elements that we always itemize in the proposal, separating external costs (Third-party costs) from our remuneration:
Our Asset: We always prepare a tiered cost estimate (variant budget), allowing you to make informed decisions on budget allocation (e.g., a lower-cost hotel but a richer program) and choose the option that best fits your financial capabilities.
The budget for every incentive project or conference is a sum of key elements that we always itemize in the proposal, separating external costs (Third-party costs) from our remuneration:
- Travel Logistics (Travel Costs): Flight budget (calculated based on carrier rates), luggage, mandatory insurance, and local transfer costs (coaches/vans).
- Land Arrangement (Stay & MICE): Hotel standard, full board (F&B), conference room rental, and AV technology. Here, we negotiate corporate rates.
- Program & Production (Experience): Scenario, team building activities, local guides, entrance fees, as well as evening gala production (artists, set design).
- Agency Fee (Management Fee): Our remuneration for project management, logistics coordination, and on-site Event Manager supervision 24/7.
- Variable Factors (Risks): Currency exchange rates (PLN vs EUR/USD) and seasonality (High/Low season). We always inform you about these at the valuation stage.
Our Asset: We always prepare a tiered cost estimate (variant budget), allowing you to make informed decisions on budget allocation (e.g., a lower-cost hotel but a richer program) and choose the option that best fits your financial capabilities.
Our mission is to provide predictability in an unpredictable world.
When organizing international trips, we assume full operational responsibility for logistics and program continuity. We never leave a client alone with a problem at the airport or hotel.
We apply industry Crisis Management standards and operate based on procedures that include:
When organizing international trips, we assume full operational responsibility for logistics and program continuity. We never leave a client alone with a problem at the airport or hotel.
We apply industry Crisis Management standards and operate based on procedures that include:
- Plan B & Contingency Scenarios: We have ready-made solutions for airline strikes, sudden weather changes, or political shifts in the region. We act proactively, not reactively.
- Partner Verification (Due Diligence): We work exclusively with vetted, licensed carriers and audited hotels. We avoid "price traps" that carry the risk of low standards or overbooking.
- Insurance & Health: We provide extended travel insurance packages (Medical, Accident), tailored to the nature of the trip (e.g., extreme sports). In case of participant illness, our coordinator assists in contacting medical services.
- 24/7 Coordination (Tour Leader): Our Event Manager is with the group on-site around the clock. Their job is to solve problems in the background so the Board and participants can enjoy the trip without worrying about logistics.
Budget is not an obstacle - it’s a design parameter.
We never compromise on safety or service quality (as that poses a risk), but we apply a Smart Budgeting strategy. We design international trips that deliver maximum corporate branding and integration impact within strictly defined financial limits.
How do we optimize costs without losing quality?
Guarantee: We always prepare a tiered cost estimate (variant budget), allowing you to compare options and choose the solution that best fits your company.
We never compromise on safety or service quality (as that poses a risk), but we apply a Smart Budgeting strategy. We design international trips that deliver maximum corporate branding and integration impact within strictly defined financial limits.
How do we optimize costs without losing quality?
- Alternative Destinations (Value for Money): Instead of expensive Western European capitals, we propose locations offering higher standards at a lower price (e.g., The Balkans, Georgia, Turkey, or Central Europe). The same 5-star standard in Albania costs half as much as in France.
- Compact Format (City Break): An intensive, action-packed 3 days instead of a stretched-out week. You pay for fewer hotel nights, but the intensity of the experience (and the motivational effect) remains at the highest level.
- Timing Strategy (Off-peak): Choosing dates outside the peak season (e.g., March, November). This guarantees significantly lower flight and hotel rates while maintaining travel comfort.
Guarantee: We always prepare a tiered cost estimate (variant budget), allowing you to compare options and choose the solution that best fits your company.
Yes. This is our operational standard.
We specialize in organizing retreats for Distributed Teams from all over the world. We know how to bring together participants from the USA, Asia, and Europe into a single event.
What do we provide as standard?
We specialize in organizing retreats for Distributed Teams from all over the world. We know how to bring together participants from the USA, Asia, and Europe into a single event.
What do we provide as standard?
- English First: Our Project Managers, on-site coordinators (Tour Leaders), and trainers are fluent in English. It is the operating language of the entire corporate trip.
- Hub Logistics (Multi-city flights): We coordinate complex participant arrivals from various locations to a single point (Flight Hub), synchronizing transfers and check-in.
- Diversity & Inclusion: We are sensitive to cultural differences. We consider time zones when planning the agenda, as well as specific dietary and religious requirements (e.g., Halal, Kosher, Vegan).
- Project Communication: All materials—from proposals and Info Packs to the gala script—are prepared in English (or bilingually).
Yes. It is currently the most effective format for hybrid teams.
We organize "Smart Workation" trips that allow you to move the office to an inspiring location without losing operational continuity.
How do we combine efficiency with a reset?
Effect: The team returns not only integrated but also aligned, with strategic decisions made and renewed energy for action.
We organize "Smart Workation" trips that allow you to move the office to an inspiring location without losing operational continuity.
How do we combine efficiency with a reset?
- Business Infrastructure (Connectivity): We vet hotels for connection quality (High-speed Wi-Fi) and the availability of quiet work zones (Coworking spaces). We provide conference rooms and full AV tech for strategic workshops.
- "Deep Work" Schedule: We design the day to dedicate mornings to conceptual work or Quarterly Business Reviews (QBRs) when minds are fresh, and afternoons to integration.
- Balance & Wellbeing: After the content session, we organize outdoor activities or wellness. Changing the environment boosts creativity and offers a fresh perspective on business challenges.
- Disconnecting from the "Daily Grind": We choose locations away from city noise, fostering focus on company strategy.
Effect: The team returns not only integrated but also aligned, with strategic decisions made and renewed energy for action.
Yes, we completely lift this burden from the HR department.
We prepare a comprehensive Travel Guide (Info Pack) for the team, which anticipates participant questions and builds a sense of security before the international trip.
What does this information package include?
We prepare a comprehensive Travel Guide (Info Pack) for the team, which anticipates participant questions and builds a sense of security before the international trip.
What does this information package include?
- Formalities & Documents: Reminders about passport validity, entry requirements, and practical info (currency, roaming, time zones).
- Travel Logistics: Flight details, baggage allowance, maps with the airport Meeting Point, and transfer contacts.
- Agenda & Dress Code: Detailed schedule and clothing guidelines (e.g., what to wear for the Gala Dinner vs. trekking).
- 24/7 Contact: Direct line to our on-site coordinator (Tour Leader).
Working with us is predictable and safe.
We operate based on a proven project process. We ensure you have full control over the budget, while all the "operational work" (logistics, foreign contracts) remains on our side.
Our standard MICE process:
Effect: We minimize your operational time. You make the key decisions; we handle the rest.
We operate based on a proven project process. We ensure you have full control over the budget, while all the "operational work" (logistics, foreign contracts) remains on our side.
Our standard MICE process:
- Brief & Consultation: We define the business goal, group profile, and budget range. We verify flight connectivity at the preliminary stage.
- Venue Finding & Concept: Within 5-7 days, we prepare a dedicated proposal recommending 2-3 destinations and hotels, along with a tiered cost estimate.
- Contract & Logistics: Upon approval, we sign the contract and finalize reservations for hotels and on-site services (Hard Booking). We coordinate transport logistics and prepare a payment schedule.
- Execution & Care: Our Tour Leader (Coordinator) travels with the team and manages the entire trip on-site 24/7.
- Settlement: After the project, you receive a report and one transparent consolidated invoice (often under the VAT Margin scheme), closing all formal matters.
Effect: We minimize your operational time. You make the key decisions; we handle the rest.
Yes. Your company's tax security is our priority.
We are well-versed in the realities of local tax law regarding business tourism. We know how thin the line is between a team integration trip (which can be a tax-deductible expense) and a reward trip (treated as employee income).
How do we support your accounting department?
We are well-versed in the realities of local tax law regarding business tourism. We know how thin the line is between a team integration trip (which can be a tax-deductible expense) and a reward trip (treated as employee income).
How do we support your accounting department?
- Precise Invoicing: We formulate service descriptions on invoices and in contracts to accurately reflect the nature of the trip (training, integration, motivational), facilitating their correct tax classification.
- Social Fund Services: We execute projects financed from company social benefit funds. We can prepare a proposal to meet the fund's regulations (e.g., as "cultural-educational activities" or "leisure"), which helps optimize employer costs.
- VAT Margin Scheme: For international trips, we often use the VAT Margin scheme, which simplifies accounting and eliminates the need for VAT registration in the destination country.
Absolutely. This is standard for prestigious Incentive Travel programs.
We handle full logistics for accompanying persons ("Plus Ones"), lifting this burden off the organizer's shoulders.
What do we offer for additional guests?
We handle full logistics for accompanying persons ("Plus Ones"), lifting this burden off the organizer's shoulders.
What do we offer for additional guests?
- Flexible Billing (Split Payment): We can invoice the company for the total amount or set up a system where employees make individual payments for their families directly to our account. This solves the "double accounting" issue within your firm.
- Parallel Program: While employees are attending conferences or workshops, we organize dedicated attractions and tours for their partners and children.
- Joint Integration: In the evenings, we bring the groups together for ceremonial gala dinners, ensuring that accompanying persons feel like part of the corporate community.
You Have the Information. It’s Time for Action.
We are ready to prepare a tailored destination, scenario, and transparent cost estimate. We will check availability, suggest formats, and help you choose the solution that best meets your HR goals. Cooperation starts with a short conversation about your priorities.
We are ready to prepare a tailored destination, scenario, and transparent cost estimate. We will check availability, suggest formats, and help you choose the solution that best meets your HR goals. Cooperation starts with a short conversation about your priorities.
Why do HR and Boards choose Kitchen Event for MICE organization?
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Experience in Business TourismWe don't experiment with your budget. Over 14 years on the market, 2000+ completed projects, and 30+ countries served. We execute complex incentive trips and international offsites for global corporations, understanding the requirements of global Procurement departments. -
Legal Security & DMC NetworkWe work exclusively with verified hotels, airlines, and local partners (DMC). We ensure precise contracts and travel insurance. As a result, every corporate trip is operationally secure, and legal risks are minimized. -
One-Stop-Shop: Logistics & CreationInstead of coordinating five vendors, you have one partner. We handle flight logistics, hotel reservations, and event production. You sign one contract, and upon return, receive one consolidated invoice for all MICE services, simplifying accounting settlements. -
Scenarios Focused on ROI & HR GoalsWe don't treat an international trip as a tour, but as a business tool. We design programs to support retention (Incentive), accelerate onboarding, and integrate distributed teams. We combine a reset with achieving your company's strategic goals. -
Crisis Management & 24/7 CoordinatorA business trip is a living organism. Flight delay? Strike? We react immediately using emergency procedures. Our on-site Event Manager solves problems in the background so participants feel safe and organizers have peace of mind. -
Transparency & Budget OptimizationWe respect your budget. You receive a clear cost estimate with no hidden fees. Instead of just quoting prices, we advise on where to invest for quality and where costs can be optimized to achieve the best impact within your budget.
Your Corporate Trip – Professional and Stress-Free
Don't waste time on micromanagement. Delegate logistics, bookings, and programming to us, while you focus on business goals. We will prepare a complete trip proposal and a transparent quote for your team.
Don't waste time on micromanagement. Delegate logistics, bookings, and programming to us, while you focus on business goals. We will prepare a complete trip proposal and a transparent quote for your team.
What do HR Managers and Clients say about us?
Companies we work with emphasize one thing: a sense of security, flexibility, and excellent communication. Regardless of the project's scale or format, we deliver results on time and within budget. Read testimonials from teams that entrusted us with their events.
Trusted by Market Leaders
We support companies in IT & Tech, Finance, Manufacturing, Logistics, and Lifestyle sectors. We tailor the scale of operations to your needs: from dedicated projects for the Board, to complex executions for corporations and international teams. We operate locally in Poland and globally abroad.
Your Project Team. Experts, Not a Faceless Agency
Meet the people who take full responsibility for your project's success. We combine operational, creative, and technical expertise to safeguard your budget and peace of mind. From the initial brief, through concept design, to final execution—you can be sure you are working with experienced Event Managers who play on your team.
- ALESYA OLGINAFounder, CEO
- ANTON NIAVEIKACOO, CTO
- PAVEL ZVEZDINСМО
- ANASTASIIA KOLESNYKMiddle Event Manager Poland,
MICE specialist - ALEXANDRA VASILEVSKAYASenior MICE specialist
- POLINA DOLGOLAPTEVAOnline Events Specialist,
Middle MICE specialist - SOFIA PRUIDZESenior Event Manager Georgia
KITCHEN EVENT in Poland
st. GĘSIA, 8/205, post 31-535, Krakow, Poland
Phone:
+48 730 207 272 (Anton)
+48 796 547 492 (Alesya)
Email:
manager@kitchen-event.pl
Where we operate
Kitchen Event Sp. z o. o.
NIP : 6751768087
st. GĘSIA, 8/205, post 31-535, Krakow, Poland
Phone:
+48 730 207 272 (Anton)
+48 796 547 492 (Alesya)
Email:
manager@kitchen-event.pl
Where we operate
- Krakow and surrounding areas (Wieliczka, Bochnia, Myślenice, Niepołomice)
- Warsaw and the Mazovia region (Pruszków, Piastów, Józefów, Łomianki, Marki)
- Polish cities (Wroclaw, Poznan, Gdansk, Lodz and others)
- Offsite and outdoor events in the mountains, by the sea, lakes or in forest locations
- International projects and incentive trips: Georgia, Armenia, Turkey, Oman, Morocco, Cyprus, UAE (Dubai, Abu Dhabi)
Kitchen Event Sp. z o. o.
NIP : 6751768087
We work on weekdays from 10:00 to 18:00
You can leave a request at any time
We respond quickly during business hours
You can leave a request at any time
We respond quickly during business hours
Let's execute your project professionally and stress-free
Don't waste time on logistics and searching for subcontractors. Delegate the organization to us and focus on your business goals.
Your data is required for quick feedback and is not shared with third parties
Kitchen Event is a Krakow-based event agency specializing in the comprehensive organization of corporate events, business meetings, team building, and incentive travel for companies across Poland. We support industries such as IT, finance, manufacturing, logistics, and creative sectors.
We execute projects in Krakow and Małopolska, as well as in Warsaw, Wroclaw, Gdansk, Poznan, Lodz, Katowice, Lublin, and other cities. We design and produce: corporate dinners, galas, themed events, picnics, team building, integration offsites, conferences, outdoor events, and Christmas parties.
We provide proprietary concepts, scenarios, entertainment, AV & technical support, decor, and full production services. This ensures every event is cohesive, polished, and operationally secure. While based in Krakow, we also serve international teams and organize corporate trips abroad.
Kitchen Event Sp. z o. o.
NIP : 6751768087
Privacy Policy
Phones:
+48 730 207 272 (Anton)
+48 796 547 492 (Alesya)
Email:
manager@kitchen-event.pl
We execute projects in Krakow and Małopolska, as well as in Warsaw, Wroclaw, Gdansk, Poznan, Lodz, Katowice, Lublin, and other cities. We design and produce: corporate dinners, galas, themed events, picnics, team building, integration offsites, conferences, outdoor events, and Christmas parties.
We provide proprietary concepts, scenarios, entertainment, AV & technical support, decor, and full production services. This ensures every event is cohesive, polished, and operationally secure. While based in Krakow, we also serve international teams and organize corporate trips abroad.
Kitchen Event Sp. z o. o.
NIP : 6751768087
Privacy Policy
Phones:
+48 730 207 272 (Anton)
+48 796 547 492 (Alesya)
Email:
manager@kitchen-event.pl
