Summer corporate event planning in Kraków and Warsaw

Yes. A well-planned company event can genuinely improve the atmosphere and relationships within a team. During such an event, people interact in natural situations, outside the office and beyond their usual job roles. This makes it easier to break the ice and communicate more openly.

Employees return to work with more trust, positive energy, and a stronger sense of belonging. Often, tensions that had been building up in the office for weeks dissolve naturally during the event.

Company gatherings also strengthen communication between departments, help new employees integrate faster, and improve overall workplace comfort. Both HR studies and our clients’ experience confirm this.

The workflow is clear, structured and predictable. Each stage has a well-defined purpose, so you always know what happens next.

Client briefing
A short call or a form where we collect goals, expectations, budget and team specifics.

Preparing the initial proposal
We create one or several concepts, suggest venues and activities and prepare an initial budget estimate.

Project presentation and feedback
We review the ideas together and refine them to match your team, goals and budget.

Project approval and contract signing
Once the scope is confirmed, we move to the formal part of the process.

Project roadmap
We build a detailed work plan with all tasks, responsibilities, deadlines and the timeline.

Advance payment
The amount of the advance is set individually depending on the project.

Confirming and reserving all components
We secure the venue, artists, technical setup, catering, décor, activities and logistics. All key elements are booked and locked in.

Event production and on-site coordination
We manage technical production, catering, décor and guest support. Your project coordinator is present throughout the event.

Delivery of photo and video materials and summary
After the event you receive the full media package and a short recap.

Your only responsibility is approving the steps. All operational work is handled by our team.

We usually prepare the proposal within 5 to 7 business days.

The delivery timeline depends on the scale of the project:
• small and mid-size company events: around 2 to 5 weeks
• large galas and stage productions: around 1 to 3 months
• international company offsites and incentive trips: typically 2 to 4 months

In urgent situations we can work faster, but never at the expense of quality or safety.

A professional agency takes responsibility for most operational risks. This makes the event smoother, safer and more predictable for both participants and the company.

Key risks we take over:
• technical issues and possible delays
• lack of coordination between vendors and unclear responsibilities
• guest logistics, transport and crowd flow
• unexpected situations during activities or stage programme

What the client gains:
• one point of contact throughout the entire process
• clarity and responsibility for every element of the event
• full production safety and smooth event execution
• no stress from coordinating multiple vendors
• more time for the team and business goals instead of operational tasks

Every event is supervised by a coordinator supported by a technical team, so we react immediately and adjust the programme while keeping everything calm and seamless for the client. We always prepare backup options and keep the schedule flexible, which means guests do not notice when something has been adapted.

Typical situations we handle smoothly:
• if a supplier is delayed, we rearrange the programme and shift logistics to a different timing
• if outdoor weather changes suddenly, activities move to a prepared alternative zone or tent
• if equipment needs instant replacement, technicians handle it quietly while the host maintains the flow
• if a new need appears on site, such as an extra microphone or room adjustment, we take care of it immediately

For the client, everything remains comfortable and stress free. Any challenges are solved behind the scenes, and the event continues without interruptions.

Yes. We regularly handle corporate events for teams where English is the main working language, especially in IT, fintech and distributed international teams. The host, materials and communication are prepared to make every participant feel comfortable.

We provide
• full event hosting in English,
• participant communication and information materials,
• a scenario adapted to an international audience,
• stage content and presentations prepared in English.

We have delivered many events conducted entirely in English.

Yes. These elements are part of our event planning process.
We prepare tailored proposals once we start working together, so that every choice matches the concept, budget and overall event flow.

You receive
• venue options suitable for your team size and format,
• several catering alternatives,
• ideas for activities and engagement zones,
• technical solutions,
• decoration and branding concepts.

You simply choose your preferred options and we handle the rest.
This ensures quality, reliable suppliers and a smooth event without last minute surprises.

Organising a corporate event inside the company may seem simple, but in reality it takes weeks and requires coordinating many suppliers: venue, catering, AV team, DJ, performers, attractions, logistics and guest management. Any delay or mistake falls on one employee who already has their own daily responsibilities.

An agency takes all of this off your plate.
We handle planning, price negotiations, bookings, scenario design, logistics and full coordination on the event day. Each part has a dedicated owner, so you don’t have to manage ten vendors yourself.

What the company gains:
• significant time savings
• less stress and operational risk
• higher event quality
• smooth delivery with reliable technical support

Companies choose an agency not because they “cannot handle it”, but because they want certainty that the event will be polished, safe and professionally executed from start to finish.

With a smaller budget we focus on elements that offer the best impact at a reasonable cost:
• team games and light activities instead of a full stage setup
• buffet or finger food instead of a multi-course dinner
• a DJ instead of an extensive artistic programme
• selective decor instead of full scenography

We always prepare several options — from budget-friendly to more elaborate ones. This allows the company to choose a format that fits its budget while keeping the event valuable and meaningful for the team.

The final cost depends on the number of participants, the event date, the venue, the evening programme, the type of attractions, catering standards and the technical setup.

In practice:
• A corporate dinner or holiday banquet for around 50 guests usually starts from 1000 to 1200 PLN per person.
• If you choose a premium venue with catering priced around 450 PLN per person, the artistic programme and technical production should match that standard to maintain the overall quality of the event.
• Smaller office or outdoor gatherings can be more budget-friendly, but they still require proper planning, equipment and a professional host.

We always adjust the scope of the event to the available budget while keeping the experience comfortable and high quality.

Yes. You can rent our equipment even if we are not organising the entire event. This is a good option for small in-office gatherings, outdoor team activities or when you only need a few engaging elements for your existing programme.

We offer
• team games and skill-based activities,
• professional sound systems,
• event lighting,
• delivery, set-up and dismantling in Krakow, Warsaw and Wroclaw.

For other cities we arrange transport individually.
Full rental catalogue is available here:
https://kitchen-event.pl/en/rental